Business AI Admin Agents for Australian businesses
Save 10 to 25 hours weekly, automating your business admin.
Secure AI agents installed in your business and connected to the systems and apps you already use. Setup and management covered. Agents handle your repetitive work, from chasing quotes to fixing double data entry. Win hours a week back for your team while we handle the technical setup.
- Built for Australian businesses
- Gives owners hours back each week
- Live in days, managed for years
Trusted by 90+ Australian Businesses
Admin is eating away too much of your team's time
Hours are lost every week, because your current AI and workflow systems are not setup around how your business actually operates.
The quote you forgot to chase just went to a competitor
Quotes sit in one inbox, replies land in another, and your CRM has double up data. By the time someone notices, the customer has already booked someone else. Our agents connect your email, calendar and CRM, so every lead is in one place and followed up on time.
Your best people are stuck doing manual data entry
Reports, quotes and the same emails over and over. It adds up to hours every week that nobody bills for and nobody enjoys. Our agents take that repetitive work off your team, so their time goes back into the jobs that make you money.
AI that doesn’t know your business, can’t automate the work
A generic AI chat doesn’t know your clients, your pricing or how you run a job. It can’t open your CRM or send an email, and it loses useful context when the chat ends. Our agents connect to approved business systems, retain the business context you provide, and support your team whenever needed. They improve as their context and workflows are refined.
Poorly connected AI is a huge data risk!
Plug AI straight into your inbox, files and CRM without the right permissions, and it can read, change or send things it never should. One bad setup can expose client details, financials or staff records. We configure each agent with scoped access and approval controls for consequential actions.
One agent that connects the apps your team logs into
What it does
Give every person on your team hours back each week.
It works across the systems you use and can take on work around the clock. We handle setup and rollout so your team can start handing it work.
Never miss an important email
Incoming email is sorted, replies are drafted in your voice, and what needs you gets flagged. Your team approves before anything sends.
Win more jobs by quoting first
They say “the fastest quote usually wins the job.” Your agent drafts quotes from your pricing in seconds and follows up until the customer answers.
Get paid faster, without the awkward chasing
It raises invoices, tracks who owes what, and sends polite reminders when accounts go overdue, so cash keeps coming in.
Turn more enquiries into booked jobs
Your agent chases every quote and checks in with quiet leads until you get an answer, so the jobs you’ve already paid to win don’t slip away.
Every job booked and confirmed, automatically
It finds a time that works, books the job, keeps the team calendar in sync and sends the reminders. Your team just turns up.
Advanced business reporting and summaries
Your agent watches connected systems and flags late jobs, unpaid invoices and quotes with no reply. Every week you get a clear snapshot with the next steps, so small issues don’t turn into lost money. Your local system keeps operational data under your control.
And so much more...
Live demo
See your live AI Agent system, in real-time
Explore a real AI assistant, running live. Ask it to handle a bit of admin and watch it work through the tools a business runs on. In a real deployment it connects to your own tools, with approvals before anything goes out.
Ava
Your AI admin assistant
Demo tool steps are a simulation. A deployed system connects to your real tools, is trained on your business, and acts only with your approval.
What you get
A managed AI business system built to handle your admin
We securely install your agents and connect them to the apps and systems your business uses. Then we train them on your pricing, templates and tone, and keep them monitored and updated. You know your operations. We handle the tech.
Installed and configured for you
We handle the hardware, connect your apps and get your team access sorted. You just start handing your agents work.
Designed to keep your data under your control
The core system normally runs on dedicated hardware in your business, with local storage and team access you approve. External AI models are used only where needed and with limited context.
Connects to your existing systems
Keep the software you already have. We connect your agents to all of it, so they work across your whole business instead of in a separate chat window.
Ongoing support, long after launch
Something not working, or a new task you want handled? We sort it. Updates, reviews and security checks happen in the background, so your agents just keep running.
Engineering reality
AI is easy to sell. Production AI is engineering.
A convincing AI demo is one thing. Connecting it safely to the software that runs your business is another.
“Can AI do my Xero bank reconciliation?”
Illustrative reenactment · Synthetic voices
Customer: “One big thing for me is bank reconciling. Is it able to do the bank reconciling for me?”
AI provider: “Yes, that's actually one of our most popular requests. It does all the bank reconciliation, so it's essentially like a virtual bookkeeper.”
What the system actually supports
The Xero Accounting API does not support reconciling bank statement lines.
Bank statement lines can be imported through the API, but matching them to transactions — reconciliation — only happens inside the Xero UI. That's a deliberate line Xero draws in its own developer documentation.
Xero Developer DocumentationWhat we'd actually build
AI can still assist heavily with the reconciliation workflow:
- Inspect transaction and accounting information available through approved APIs
- Identify likely matches
- Categorise transactions
- Flag exceptions
- Ask a human when judgement is required
- Prepare reporting and reconciliation work
But we won't tell a client an API can perform an action that the API doesn't expose.
If the endpoint doesn't exist, an AI agent doesn't magically create it.
“Can you train an AI agent so prompt injection can't compromise it?”
Illustrative reenactment · Synthetic voices
Customer: “How does it prevent someone just emailing me and asking something like how big the business is and it replies with information it shouldn’t?”
AI provider: “We also do all this training around prompt injection so it always operates secure.”
What the system actually requires
Prompt injection is still an open security problem.
Training and prompting can reduce risk, but they should never be treated as the security boundary around sensitive business systems. OpenAI's own guidance for building agents treats prompt injection as an ongoing risk — even with mitigations in place, agents can still make mistakes or be tricked.
OpenAI · Agent Security GuidanceWhat we'd actually build
Security needs to exist outside the model:
- User identity checks
- Role-based permissions
- Scoped software credentials
- Tool-level authorisation
- Separation of sensitive resources
- Human approval for risky actions
- Audit logging
- Restricted outbound actions
The model can still make mistakes. The architecture should make sure those mistakes have limited consequences.
A prompt is an instruction. It isn't a permission system.
THE DEPLOYED AI SIMPLE PROCESS
Live in days. Managed for years.
- 1
Learn
We start with a free 30-minute call to understand your business, existing software, admin load and whether a managed AI system is a fit.
- 2
Set up
We install and configure the system: memory, tools, permissions, channels and safe access, then connect priority systems where it makes sense.
- 3
Launch
We test the setup with your team, train staff on how to use it properly, and make sure risky actions stay under human control.
- 4
Manage
We monitor updates, permissions, usage issues and support needs so the system keeps working after launch.
DAY ONE
Installed, secured, connected to your approved tools, and ready for your team to use with human oversight.
ONGOING
Monthly management keeps it updated, controlled and aligned with how your team works. Less admin, fewer loose ends.
Real businesses. Real time back.
90+
Australian businesses worked with
20+ hrs
Saved per week, per client
3 days
From kickoff to a live system
Who you're working with
We don't push AI on businesses that aren't ready.
If AI agents are not the right fit for your business yet, I will tell you directly. That matters more than forcing a sale that creates problems later.
I'm a software engineer first, not an AI consultant. I build and maintain each system on proven open-source foundations, but the value we provide is the secure setup, integration, training, monitoring and ongoing management around it.
That means clear assessment, secure setup, sensible software connections, and no pretending we know your internal operations better than you do.
Questions our clients asked before we started.
Short answers. Straight talk.
Still unsure? Book a call →See where AI fits in your business. In 30 minutes.
Free 30-minute call. We'll map your admin bottlenecks and tell you honestly whether this is a fit.
What happens on the call
We talk through where admin is slowing the business down.
We map the workflows where AI could help.
You get a clear setup path, scope and next step.
We walk you through real client setups, keep all client information confidential, and show how the systems work day to day.
No obligations. No lock-in contracts. Month-to-month, Australian-run.
or call
1300 703 495